Pricing

One setup to build it. $60 a month to run it.

PineRoster is configured for your property, and in most cases the setup builds you a new campground website to go with it. If you already have a site you want to keep, the software runs on a subdomain of your domain instead. You pay once for that. After that it is $60 a month, and that one bill covers all three pieces: your campground website, the hosting underneath it, and the software behind it. There is no second hosting bill, the number does not move as sites fill or staff are added, and you never pay a licence fee to keep using the software.

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Setup, quoted per property

Quoted after a short property review

  • Campground map setup
  • Seasonal guest and site management system
  • Payment tracking with paid-through dates and status colors, and missed months counted from each site’s own date
  • A private balance page for each camper, opened from a link you send, with online card payment wired to your own Stripe account when you want it
  • Seasonal agreements, installment plans, and the renewal round
  • Inquiries, waiting list, payment reminders, and the overdue call list
  • A public campground website, in most cases built new along with the software
  • Moving your existing roster in, reviewed first and then priced inside the setup rather than after it
  • Launch help and owner walkthrough
Ask for a practical quote

$60 a month

$60 a month

  • Your public campground website
  • The hosting both it and the software run on, which is why a bug can be fixed the same day
  • The software, with new versions of the engine pushed from my server
  • Server and security upkeep
  • The email your website and software send, payment reminders included, kept working
  • Small website updates: if a change takes me less time than writing the invoice would, it is not a billable task
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Not hidden in the wording.

  • No software licence fee, now or later
  • No per-site software charge
  • No charge per person in the office
  • No second hosting bill behind the monthly
  • No percentage of campground revenue
  • No claim that nightly reservations are included
  • No invented “starting at” setup price

Not built yet, so I will not sell it to you.

  • Electronic signature on seasonal agreements. You can scan a signed one onto the guest’s record today, but the signing itself still happens on paper
  • More than one property in a single installation

Some of these are on the list. None of them are in the price today, and I will not quote you a date I cannot keep.

Three things that used to sit on this list have since been built, and they are included at no extra charge: a separate named login for everyone who works the office, in a manager or administrator role; a private balance page each camper opens from a link you send them; and automatic card-on-file payments. Autopay ships switched off and stays off until you deliberately turn it on: your own Stripe account gets wired first, you set the authorization terms your camper agrees to, and eligible campers sign up from their own balance page. Accounts mixing direct and ledger billing stay manual. A camper who has fallen behind is quoted every month they missed, counted from their site’s own paid-through date, and a payment retires the oldest of those months rather than restarting the clock at today. That includes autopay, so enrolling somebody who is behind pulls them forward instead of holding the gap open. A guest account is still not coming, and that one is a decision rather than a delay. Campers were never going to sign up for a campground login, so the link itself is the key.

What recurs after launch

One monthly number, and the outside services stay in your name.

What the $60 is not

It is not a licence. You are not paying for permission to keep using PineRoster, and nothing in the software phones home or checks in with me to keep running. It does not rise as sites fill, and it does not rise as you add people to the office. A full park and a busy season should make you money, not move you into a higher tier. Your domain is also not part of it: you buy that yourself, in your own name, and you hold the account. If that kind of errand is not your thing I will register it for you, but it still goes in your name and the login is yours.

Email or payment services

If you want to take cards, the payment form is built into your website as part of the setup and wired to your own Stripe account; you open the account and pay Stripe’s published rate, currently about 2.9% plus 30 cents on a successful charge and nothing on a declined one. That money goes to Stripe; PineRoster adds no percentage and never touches your funds. Because the camper starts from their own balance page, a verified payment turns up already attached to the camper who sent it, instead of as a name and a number on a bank line. For the ordinary camper on a single site it goes the rest of the way by itself and moves that site’s paid-through date; a camper on two sites is handed to you to point at the site the money belongs on. Either way, nobody is matching bank lines to campers by hand in August. Outside email delivery works the same way: their fee, their invoice, your account. Automated payment reminders need working email delivery, so that piece gets identified in the quote rather than assumed.

Bigger changes

Small updates and changes come with the monthly package. Bigger pieces of work get quoted when you want them, so you can see the number before you agree to it rather than finding it inside a bill: a new page, a multi-page site rebuild, a reworked property map, importing another season of records, custom development.

Good fit

You already run a seasonal campground.

You have a working process, but too much of it depends on paper, scattered spreadsheets, or one person remembering everything. You want a clearer system without turning the property into a hotel.

Probably not a fit

You need a full transient reservation platform.

If the main requirement is live nightly availability, online booking, marketplace distribution, dynamic rates, and automated check-in, PineRoster is not the product I would recommend.

Next step

Ask for a practical quote.

You do not need a polished requirements document. A rough site count, the tools you use today, and the part that causes the most trouble is enough to start.

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