STOP 01 / PROPERTY
A live map of the whole campground
Open and occupied sites stay visible. Color shows current, due soon, overdue, or no date set without building another spreadsheet.
WP-CAMP / FIELD SHEET 01
Seasonal campground management software
See every site. Know who's paid. Keep your season simple.
Your notebook got you this far. PineRoster puts the property map, seasonal guests, payment status, and a clean public website in one right-sized package.
Open the working map
Paid
Due soon
Open
01 One-time setup
02 No monthly software fee
03 Your data
A practical upgrade, not a new way to run your business
The system you have probably works. It also lives in one person's head.
A notebook, spreadsheet, and memory can run a seasonal park for years. The trouble shows up when someone else needs an answer, a payment gets separated from the site list, or your website still cannot tell guests the basics.
STOP 02 / PEOPLE
Guest details where they belong
Names, contact information, household notes, rigs, agreements, and payment history stay attached to the right site.
STOP 03 / PUBLIC
A clean website that answers questions
Rules, amenities, location, contact details, and your seasonal model are clear before the phone rings.
Management software, not booking software
Your campground is not a hotel.
If the camper sits on site 4 all summer, a nightly reservation calendar is the wrong center of gravity. PineRoster is built around the questions seasonal owners actually ask.
In plain terms, part of the job is a storage business with trees: long-running site assignments, equipment, records, and money that need to stay connected.
- Which sites are open or occupied?
- Who is current, coming due, or overdue?
- What did this guest pay, and when?
- Who is on the waiting list?
ONE PROPERTY / TWO SIDES
One package: the website guests see and the admin side you use
The public site and the private management tools are set up together, so there is one accountable person and no stack of services to piece together.
Public website
Clear before clever
- Mobile-friendly pages for amenities, rules, location, and contact
- Fast, plain PHP with no plugin pile
- Search-friendly structure for MN, ND, and SD seasonal campground terms
- Room for future guest sign-in and bill pay when those pieces are ready
Private admin
Your season at a glance
- To-scale site map with status colors
- Guest, rig, agreement, payment, and meter records
- Call lists, reminders, CSV export, and backups
- Files you own on ordinary website hosting
Built for the upper Midwest
North woods, prairie edges, and seasonal operations
PineRoster starts with seasonal campground owners in Minnesota, North Dakota, and South Dakota. The software is remote-friendly; the business understanding is local.
Minnesota
Seasonal lake and woods campgrounds where the same guests return to the same sites.
North Dakota
Owner-run parks that need practical tracking without buying an enterprise platform.
South Dakota
Seasonal and monthly operations that value a clear website and simple private tools.
FROM FIELD NOTES TO YOUR OWN SYSTEM
How it works
Show me how you run it now
Your map, site list, payment rhythm, paper forms, and the questions guests keep asking.
I set up the right-sized package
The website, private map, terminology, site layout, and starter data are fitted to your campground.
You own it and keep running your park
You get the files and data, a straightforward handoff, and a person to call when something needs attention.
Take the map for a walk
Click around before you call
The public sandbox uses a fictional campground and resets itself. See whether the map makes sense in about two minutes.